Job Opportunity – Receptionist/Accounts Receivable – Longford

Receptionist / Accounts Receivable – Maternity Cover

 

Main purpose 

The main purpose of the receptionist is to conduct themselves in a professional manner as they are often the first point of contact within the company. A receptionist must welcome clients, customers or other types of visitors in the reception area and also deal with both visitors’ and customers’ enquiries in an efficient and helpful manner.  The receptionist also assists the Accounts Receivable team helping with various administrative tasks on a daily, weekly and monthly basis.

 

Working Hours 

Monday – Thursday 8.45a.m. – 5.30p.m.

Friday – 8.45a.m. – 5.00p.m.

 

Key Areas 

  • To deal with all incoming and outgoing calls efficiently and in a professional manner
  • Co-ordination of all boardroom bookings for the Company
  • Responsible for all incoming deliveries and ensuring these are distributed correctly
  • Signing in all visitors and distributing appropriate clothing for any visitors to the plant
  • Responsible for internal and external post
  • Various administration tasks to assist the Accounts Receivable Team – including filing, posting invoices and statements, customer PO numbers, distribution of manual docket books, reports etc.
  • Dealing with queries as they arise
  • Ad-hoc general duties as required by your manager

 

 

Personal Skill Set 

The successful candidate will clearly demonstrate:

  • A polite, friendly, efficient and helpful manner
  • The ability to use the computerised switchboard system and other office equipment such as scanners and photocopiers
  • Proficient computer skills – word, excel and e-mail (preferably Outlook)
  • Strong organisational skills
  • Strong communication skills and a professional telephone manner
  • Fluent English speaking and written communication skills
  • Ability to work on own initiative

 

This job description may be amended and additional duties may be added from time to time

Applications can be made by sending your CV to recruitment@patthebaker.com

All applications will be treated with the strictest of confidence and in compliance with the Data Protection Act 2018